Data Protection & Trust

Privacy Policy

Effective: March 2026
Raj Management System — Institute management mobile app designed to streamline attendance, fees, notes, and communication. We are committed to safeguarding your personal data and ensuring complete transparency in how we collect, use, and protect information.

Information we collect

Personal information

  • Name, Email, User role (Admin, Teacher, Student)
  • Login credentials (secured via Firebase Auth)

Student & Academic data

  • Attendance records & logs
  • Fees / payment details
  • Notes and academic content

Device & usage data

  • Device type, OS version, App usage, crash logs

Location data optional

Collected only if enabled — for attendance verification & geo-tagging.

Media & storage access

  • Camera (capture images for profile/attachments)
  • Storage (upload/download notes, files)

How we use information

  • Manage student attendance & records
  • Track and display fee details & reminders
  • Provide access to notes & study materials
  • Authenticate users securely (Firebase)
  • Send important notifications & updates
  • Improve app performance & user experience
Your data powers only the core educational features — never sold or misused.

Third‑party services

We rely on trusted platforms to deliver seamless functionality:

Firebase (Auth, DB) OneSignal (push notifications)

These services may collect and process data according to their own privacy policies. Data transmission is encrypted and limited to operational needs.

Push notifications
OneSignal helps us send attendance updates, fee reminders, announcements. You can opt out anytime via device settings.

Security & storage

Data storage: Securely hosted on Firebase with industry-standard encryption, access controls, and regular backups.

Security measures: We apply authentication rules, HTTPS, and secure API practices. However, no internet-based system is 100% immune — we continuously monitor.

Data sharing: We do NOT sell or rent personal data. Information is only shared with essential services (Firebase, OneSignal) to deliver app features or comply with legal obligations.

Your rights & children

User rights:

  • Access your personal data
  • Request correction of inaccurate details
  • Request account/data deletion
  • Opt-out of push notifications

Children’s privacy
This app is used under institutional supervision (schools/coaching). We do not knowingly collect personal data directly from minors without parental or guardian consent and proper authorization from the institute.

Updates & consent

Changes to this policy
We may update this Privacy Policy from time to time to reflect operational, legal, or technical changes. Revised versions will be posted in the app and on this page with an updated effective date.

Consent
By using Raj Management System application, you acknowledge that you have read and agree to this Privacy Policy. Continued usage after updates constitutes acceptance.

Have questions?

Our data protection contact is ready to assist you with any privacy-related requests.

Email: rajcomputersmalad@gmail.com
Response within 2-3 business days
Raj Management System — Institute Management System Transparency first
Location permission: used strictly for marking attendance with integrity. Optional and can be revoked in settings.
Media access: only when uploading notes, profile pictures, or fee receipts — never accessed without explicit action.